Joplin Amateur Radio Club Hamfest Vendor Policy
The Joplin Amateur Radio Club (herein known as JARC) Hamfest offers different types and rates for exhibit space depending on the type of vendor and/or the type of merchandise offered for sale. The following rules govern the placement of vendors and exhibitors within the show.
COMMERCIAL / DEALER SHOW PROVISIONS
The commercial area / dealer show is open to any and all vendors and exhibitors who wish to display at the hamfest. Priority for booth space will be given to amateur radio, electronics, and computer related businesses and exhibitors, but others are also welcome as space permits.
All returning vendors must declare for their booths no later than June 1st to retain previous year’s location.
FLEA MARKET PROVISIONS
The flea market area is available to vendors and exhibitors according to the following criteria:
Vendors who offer for sale at the hamfest new merchandise of any kind that is priced over $100 per item which carries with it a new factory warranty, or if you are actively engaged in the business of buying and selling, must purchase a vendor booth.
Specific items that cannot be sold from the flea market include, but are not limited to:
Ham radio, computer, audio/video equipment or accessories priced more than $100 with a new factory warranty
Commercial computer software priced more than $100 with a new factory warranty
Antennas of any kind priced over $100 with a new factory warranty
Ham related name badges, t-shirts, or caps.
Examples of items that are allowed to be sold in the flea market include:
Used, surplus, reconditioned, or factory over-run equipment that carries no factory warranty and you are not in the business of buying and selling said equipment.
In order to maintain a flea market atmosphere, no commercial signs, banner, or other displays containing company names or logos will be allowed above the flea market table top height in the flea market area, except as specifically approved by the flea market chairman.
Vendors who require more (or odd-shaped) floor space due to non-standard displays will be allowed on a space-available basis and will negotiate a special booth price with the appropriate committee chairman prior to the show.
COMBINED VENDOR AND FLEA MARKET PROVISIONS
PRE SHOW SALES
UNDER NO CIRCUMSTANCES WILL ANY VENDOR OR FLEA MARKET EXIBITORS SELL ANY ITEM BEFORE 8:00AM ON SATURDAY TO ANYONE INCLUDING OTHER FLEA MARKET EXIBITORS. IF YOU DO SO YOU WILL BE ASKED TO LEAVE.
Setup will be on Friday starting at 1:00pm until 8:00pm. Doors will be locked at that time. Setup will resume at 6:00am Saturday until 8:00am. UNDER NO CIRCUMSTANCES WILL YOU BE ALLOWED TO SET UP YOUR BOOTH AFTER 8:00AM ON SATURDAY. NO EXCEPTIONS.
CLUBS and GROUPS
Clubs, groups, and similar organizations that exist solely for the benefit of amateur radio are allowed one display table in the hamfest at no charge as designated by the hamfest committee on a case-by case basis and as space allows. No marketing of commercial products or services is permitted from complimentary booths, except memberships or incidental items such as club pins, buttons or patches. Complimentary booths do NOT include admission. If you reserve a complimentary table and are unable to attend, please inform the dealer show chairman by email as soon as possible.
No vendor or flea market table will be formally assigned until payment is received. Online registration and payment is the only method we accept.
We are required to submit a list of the exhibitors who appear to be engaging in a business to the tax agencies before show ends. All exhibitors must collect city, county and state sales tax as applicable on all hamfest sales. Packets will be available at the event if needed.